Professional Services
Organize consultations, project discussions, and client follow-ups with dedicated meeting types.
THE ULTIMATE MEETING SCHEDULING TOOL
Schedule Meetings
the Smarter Way
Set your availability, share your booking page, and let people choose a time that works. CalendNow keeps individual and team scheduling together in one place.
Trusted by developers, researchers, and world-class teams.
Our Approach
Smarter scheduling.
More time for what matters.
Trusted by teams worldwide to simplify scheduling, save time, and keep every meeting moving.
Active Users
500K+
Meetings Scheduled
10M+
Saved Per Week
15 hrs
Uptime SLA
99.9%
HOW IT WORKS
Set It Up Once.
Let People Book.
01
Set your availability
Choose working hours, time zone, breaks, blocked dates, buffers, minimum notice, and booking windows.
Mon–Fri, 9:00–17:00
02
Create the meeting
Set up a one-on-one, group, round-robin, single-use meeting, or event.
Discovery call, 30 min
03
Share your booking page
Give people a personalized link where they can choose a time and answer your booking questions.
calendnow.ai/you/intro
04
Manage what happens next
Hosts and participants can reschedule or cancel, while CalendNow handles configured notifications and reminders.
3 bookings today
THE CALENDNOW PLATFORM
Manage Your Meetings Without Managing Every Detail
1-Click Booking
Appointment Scheduling
Give people a simple way to book you. Set availability, create meeting types, share booking pages, and manage scheduled appointments.
Smart Routing
Team Scheduling
Keep bookings organized across your team. Use workspaces, teams, shared meetings, roles, and round robin to coordinate scheduling.
100% Autopilot
Workflow Automation
Handle the communication around every booking. Manage confirmations, cancellations, rescheduling updates, and custom reminders.
MEETING TYPES
Your 24/7 AI Scheduling Tool for Every Type of Meeting
One-on-One Meetings
One host. One invitee. Ideal for consultations, interviews, demos, reviews, and individual conversations.
Group Meetings
Bring several people into one session. Let multiple participants book into training, workshops, classes, and group discussions.
Round-Robin Meetings
Share bookings across available hosts. Distribute meetings when several people on the team can handle the same conversation.
Single-Use Links
Create a link for one booking. Send a booking link that can be used once for a specific invitation.
Events
Schedule a one-time event with a specific date, time, and attendees. Ideal for appointments, special sessions, and scheduled activities.
FEATURES
Have More Control Over How Meetings Get Scheduled
Find available time, connect calendars, understand scheduling activity, and give your team more ways to manage bookings.
01
Scheduling Insights
See what is happening across your schedules.
Review scheduling activity at the individual, team, and workspace level.
02
Real-Time Booking
Let people book while the time is available.
Invitees can see open slots based on your scheduling setup and complete the booking themselves.
03
Voice-Powered Scheduling
Ask for the meeting you need.
Use CalendNow's voice-powered scheduling agent as another way to arrange meetings.
04
Calendar Sync
Keep your availability connected.
Connect supported calendars so CalendNow can work with current availability and help prevent double booking.
05
Account Controls
Manage who can access what.
Use two-factor authentication, roles, permissions, teams, and workspace controls to manage account access.
06
Meeting Integrations
Meet on the platforms your team already uses.
Create supported online meeting links automatically when someone books.
■
AVAILABILITY
Decide Exactly when
People Can Book a Meeting
Set the schedule people can book against without opening every hour of your calendar.
Working Hours
Choose your regular availability.
Break Hours
Keep regular breaks out of booking time.
Blocked Dates
Close dates when you are unavailable.
Holidays
Add non-working days into your schedule.
Buffer Time
Leave space before or after meetings.
Minimum Notice
Control how close to the start time someone can book.
Booking Window
Choose how far ahead meetings can be scheduled.
Meeting Preferences
Set meeting duration and supported meeting or booking limits.
■
BOOKING EXPERIENCE
Make It Simple for People to
Find a Time and Book
Create a booking experience that fits the person, team, or meeting being scheduled.
Personalized Booking Pages
Give invitees a dedicated place to choose a time and book.
Personalized Booking Slugs
Create dedicated URLs for organizations, workspaces, teams, and individuals.
Custom Invitee Forms
Collect the information you need before the meeting starts.
Time-Zone-Aware Scheduling
Show available slots in the invitee's local time zone.
Self-Service Booking
Let participants choose an available slot without waiting for manual coordination.
■
WORKSPACES & TEAMS
Manage Every Team and
Workspace in One Place
Bring structure to scheduling across your organization.
Organizations & Workspaces
Organize scheduling through dedicated organizations and workspaces.
Teams & Members
Invite, manage, and remove members, then organize people into teams.
Roles & Permissions
Control access to modules and features according to each person's responsibilities.
REMINDERS & WORKFLOWS
Keep Every Invitee
Informed and Prepared
Handle the important messages around a booking, from confirmation through schedule changes and reminders.
01.
Booking Confirmation
Send a confirmation when someone completes a booking.
02.
Custom Reminders
Send configured reminders before the meeting starts.
03.
Rescheduling & Cancellation
Keep hosts and participants informed when plans change.
04.
Participant Updates
Keep booking information current when a host or participant updates the meeting.
INVITEE MANAGEMENT
Know Who Booked and
What Happened Before
See who booked, keep contact information organized, and review previous meeting activity.
01
Invitee Details
Keep information captured during booking.
02
Contact Management
Manage invitee and contact information across all bookings.
03
Booking History
Review previous bookings.
04
Participation
See documented meeting participation.
INTEGRATIONS
Connect CalendNow with
Tools You Love
Connect supported calendars to manage availability and automatically create meeting links on the platforms your team already uses.
Calendars
Google Calendar
Sync supported Google calendar availability.
Calendars
Outlook 365
Connect Microsoft 365 calendar availability.
Calendars
Exchange
Connect supported Exchange calendars.
Meeting Platforms
Vitel Meet
Create Vitel Meet links for scheduled meetings.
Meeting Platforms
Google Meet
Add Google Meet links automatically.
Meeting Platforms
Zoom
Create Zoom meetings from bookings.
Meeting Platforms
Microsoft Teams
Add Microsoft Teams links to scheduled meetings.
HOW TEAMS USE CALENDNOW
Different Teams Schedule Different Conversations
Sales
Make demos easier to distribute.
Let prospects choose an available time and use round robin when several sales reps can take the meeting.
Sales booking page Round robin
PSPriya S.Assigned
MKMarcus K.3 today
JLJana L.Next up
Recruiting
Make interviews easier to arrange.
Let candidates choose suitable times and answer the questions you need before the interview.
Recruiting booking page Round robin
PSPriya S.Assigned
MKMarcus K.3 today
JLJana L.Next up
Customer Success
Keep onboarding and customer check-ins easier to book.
Create dedicated meeting types for onboarding, reviews, and recurring conversations.
Customer Success booking page Round robin
PSPriya S.Assigned
MKMarcus K.3 today
JLJana L.Next up
Professional Services
Give clients a straightforward way to schedule time.
Create booking pages for consultations, project discussions, and follow-up meetings.
Professional Services booking page Dedicated
PSPriya S.Assigned
MKMarcus K.3 today
JLJana L.Next up
Industries
Built for the way your business meets
Adaptable scheduling infrastructure built for professional services, tech, education, and consulting.
Technology and SaaS
Coordinate product demos, onboarding calls, and ongoing customer conversations.
Education and Training
Schedule advising appointments, individual sessions, and group learning activities.
Coaching and Consulting
Make it easier for clients to arrange discovery calls, coaching sessions, and follow-up meetings.
Individuals
Manage personal availability, meeting types, events, and booking pages.
Small Teams
Coordinate team scheduling, members, meeting types, and reminders.
Growing Organizations
Use organizations, workspaces, teams, roles, permissions, and scheduling insights.
FROM ONE CALENDAR TO A WHOLE ORGANIZATION
Start With One Calendar.
Scale to the Whole Team.
Whether you are scheduling for yourself, your team, or your entire company, CalendNow scales effortlessly with your growth.
Testimonials
Real Story from active Users
About Scheduling Apps
Discover how business leaders and fast-growing teams streamline their meetings with Calendnow.ai.
★★★★★
Effortless Global Coaching
"Managing clients across different time zones used to be a nightmare. Calendnow.ai makes it effortless and clients love the professional scheduling experience."
ER
Emily Rodriguez
Executive Coach · Independent
★★★★★
Leadership-Driven Efficiency
"Calendnow.ai revolutionized how we manage internal communications and scheduling. As a leader in both telecom and digital media, I value its precision and ease of use."
Praveen Andapalli
CEO · SPG, Vitel Global & Varun Digital Media
★★★★★
Improved Scheduling Efficiency
"Our organization relies on Calendnow.ai to coordinate high-priority meetings. The smart automation and reliable calendar sync features have boosted our productivity."
Ambati Sridhar
Director · Varun Digital Media | VitelGlobal Communications Pvt Ltd
★★★★★
Seamless Team Coordination
"As Managing Director, I count on Calendnow.ai for seamless communication across departments. It brings structure, speed, and simplicity to our day-to-day operations."
Mukesh Yadav
Managing Director · VitelGlobal Communications
★★★★★
Trusted by Tech Leaders
"Managing cross-timezone sprint reviews used to be painful. With Calendnow.ai's round-robin and AI availability intelligence, scheduling runs smoothly every day."
Pradeep Narayanan
CTO · PranathissReady to transform your scheduling workflow?
Join these teams and bring structure, speed, and clarity to every meeting.
Customer stories
See how customers use CalendNow
Real results from teams transforming their client and internal booking experience.
Vitel Global
Vitel Global: 85% Faster Team Scheduling
“Calendnow.ai centralized our entire multi-department booking pipeline with zero calendar conflicts.”Mukesh Yadav, Managing Director
The challenge
Manual coordination of over 500+ monthly team meetings across multiple timezones caused double bookings and lost productive hours.
The approach
Deployed Calendnow.ai round-robin meeting types, automated confirmation workflows, and VitelMeet video integration across all teams.
The result
Saved over 15 hours per week per department lead and achieved a 99.8% appointment show-up rate.
Product tour
See CalendNow in action
Follow a booking from the first shared link to the meeting confirmation.
Explore how to create a meeting type, configure availability, set up team scheduling, and manage the booking afterward.
ACCOUNT SECURITY
Keep Account Access Under Control
Two-Factor Authentication
Add another verification step to sign-in.
4
8
2
9
Roles & Permissions
Control access to modules and features.
OwnerAdminMember
Central Administration
Manage teams, members, and workspace settings from one place.
Workspace Data Isolation
Keep organization and workspace information separated according to the CalendNow account structure.
Isolated
PRICING
Choose a Plan that Fits How You Schedule
Loading plans…
Comparisons
Comparing scheduling platforms?
Look at the meeting types, team controls, integrations, and plan limits that matter to your business.
CN
vs
C
CalendNow vs Calendly
Compare booking workflows, team scheduling, and supported integrations.
View the Comparison
CN
vs
Cal
CalendNow vs Cal.com
Explore differences in scheduling capabilities and team management.
View the Comparison
CN
vs
ZB
CalendNow vs Zoho Bookings
Compare the features and workflows relevant to your organization.
View the Comparison
Resources
Practical guidance for better scheduling
Helpful articles, product guides, and best practices to optimize your meetings.
Get started
Learn how to configure your availability, create a meeting type, and share your first booking link.
Read the Getting Started GuideSet up your team
Find guidance on workspaces, members, permissions, and round-robin scheduling.
Explore Team SetupImprove your booking workflow
Learn how to use buffers, notice periods, booking windows, and reminders.
Explore Scheduling GuidesRead the blog
Find practical ideas for organizing client appointments and team meetings.
Visit the Blog
Product updates
What’s new in CalendNow
Explore recently released features, improvements, and product updates.
New
AI Smart Overlay Engine 2.0
Automatic multi-calendar sync and predictive availability suggestions for fast booking.
New
VitelMeet Direct Integration
Generate dynamic video conference rooms instantly upon appointment confirmation.
Support
Help when you need it
Get fast, dedicated support, setup guides, and personalized product walkthroughs.
Find an answer
Explore setup instructions and answers to common product questions.
Visit the Help CenterTrack a support request
Raise a support ticket and follow its progress with our dedicated team.
Contact SupportTalk through your requirements
Discuss your scheduling workflow and see how CalendNow could fit your team.
Book a Demo
FREQUENTLY ASKED QUESTIONS
Questions about CalendNow
Everything you need to know about getting started and scheduling with CalendNow.
CalendNow is a cloud-based meeting scheduling platform for individuals, teams, and organizations.
One-on-One, Group, Round Robin, Single-Use, team scheduling, and separately managed events are supported.
Yes. Invitees can choose available slots through personalized booking pages and complete bookings themselves.
Yes. CalendNow supports custom invitee forms and responses.
The documentation lists Google, Outlook 365, and Exchange calendars.
CalendNow supports Google Calendar, Outlook 365, Exchange, VitelMeet, Zoom, Google Meet, and Microsoft Teams.
Yes. CalendNow supports workspaces, teams, shared meetings, Round Robin, roles, and permissions.
Yes. Working hours, time zones, breaks, blocked dates, holidays, buffers, notice periods, booking windows, and meeting limits are supported.
Yes. CalendNow supports custom reminders and booking, cancellation, and rescheduling notifications.
Yes. CalendNow supports configurable SMTP email accounts.
Yes. Scheduling insights are available for individuals, teams, and workspaces.
Yes. CalendNow includes a voice-powered scheduling agent.
Yes. API documentation and developer access are part of the documented platform.
GET STARTED
Make Your Next Meeting Easier to Schedule
Set your availability, create the meeting type you need, and give people a simple way to book.
